Expected Completion Time: 20-30 Minutes

Learning Outcomes

At the end of this module, you should be able to do the following:

• Define what a Letter of Intent (LOI) opportunity is and explain when it is advisable to create an opportunity
  as an LOI. 

• Create a Letter of Intent opportunity or template. 

• Complete the LOI conversion process and notify Applicants of their status (rejected or advanced). 

Related articles and training videos are included below. Please review materials that fit your learning style and then complete the Put into Practice exercise at the end of this module. 

Creating a Letter of Intent (LOI) Opportunity

The Letter of Intent (LOI) functionality in the system allows for a two-phase application process. Applicants submit initial proposals that are viewed by administrators and/or reviewers. 

Read

• Does your opportunity need a Letter of Intent?
• Create a Letter of Intent (LOI) Template
• Can I build the full application or competition at the same time as the Letter of Intent (LOI)? 

Watch

• Letter of Intent (Part 1) - Creating and Managing First Phase (8 min)

Managing a Letter of Intent (LOI) Opportunity

Administrators then choose one or more applications to advance to a full competition, where full proposals are collected and sent through an additional review process (if necessary). 

Read

• Awarding Directly from a Letter of Intent  
• Letter of Intent (LOI) Conversion Process  
• Letter of Intent (LOI) Notifications During Conversion

Watch

• Letter of Intent (Part 2) - Converting or Awarding Directly (12 min)

Module 7: Put into Practice Exercise 

- Scenario 1: You have created an LOI but only one person applied. Your organization has chosen not to award directly from the LOI. Instead, they would like more people to apply in Phase 2. What steps would you take to advance the one applicant but also allow for new applications? 
- Scenario 2: An LOI Applicant selected to advance received your notification to complete their application for Phase 2. However, the Applicant states they cannot find the new opportunity on your site’s Homepage. What would you advise this Applicant?  Where might they go to locate the Draft application for Phase 2?
- Activity: Check your Manage tab to see if you are currently an Admin for any LOIs. Remember to click the blue “Letters of Intent” heading at the top of the Manage tab. If you do not have access to an LOI, check with a Super Admin to see if they can provide you access to an LOI as a Co-administrator for training purposes. Once you have access to an LOI, copy that LOI and develop an LOI template following steps in the Support resources. Once finalized as a template, please copy the URL link, and paste it into a Support ticket. Include your responses to Scenarios 1 and 2 in the ticket and note completion of Module 7. 

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