In the Notifications section of an opportunity, you can customize language for applicant notifications ahead of time. You can return to this section at any time during the opportunity to modify the email templates. Most notifications you can also edit right before sending from the system, as indicated in the list below.


For a full list of all email templates, see this article: Notification Email Templates List


For information about email templates used to send notifications to applicants after awarding, see this article: Notification Email Templates for Awardees (Progress Reports)

  • Share Announcement - Only sent using Share button to publicize opportunity and can be edited before sending
  • Your Application Received - Sent automatically when an applicant successfully submits an application
  • Return Letter of Intent Application to Applicant - Only used in Letter of Intent to return an application to an applicant and can be edited before sending
  • Return Application to Applicant - To return an application to an applicant for re-submission before the deadline
  • Application Returned for Revisions - Used specifically by reviewer on a Return for Revisions step
  • Accept Letter of Intent Application - Only used in Letter of Intent to accept an application
  • Converted Letter of Intent (Advanced) - Automatically sent to advancing applicants when an opportunity converted from an LOI is launched and can be edited during conversion process
  • Accept Application - Optional notification when an application is accepted into the review process so that reviewers can be assigned and can be edited before sending
  • Reference Letter Submitted - Automatically sent per letter, but only if applicant checks a box requesting it during
    application process
  • Required Reference Letters Submitted - Automatically sent when all letters are submitted, but only if applicant checks a box requesting it during application process
  • Award Application - Optional notification and can be edited before sending
  • Reject Application - Optional notification and can be edited before sending
  • Withdraw Rejection - Optional notification and can be edited before sending

Administrator view of Applicant-facing email templates.

Have more questions about this topic? Go to the Community Forum to pose the question to other users or submit a support ticket to InfoReady.